OUTER BANKS RUNNING CLUB MEETING MINUTES
APRIL 27, 2010
6:00pm RAMADA

RECORD OF MEETING PARTICIPANTS: Yevette Kirkpatrick, Karen Warlitner, Ron Farley, Suzanne Deiss, Jim Snyder, Steve Siegrist, Charlie Watson, Andy Garza, Rachel Johnson, Tom Ray, Sam Cortez

1.President Yevette Kirkpatrick welcomes everyone to meeting.

2.Minutes from the February 23, 2010 meeting were read by Suzanne Deiss and then approved.

3. Ron Farley gave the Treasurer Report, and at this time we have a balance of $5,245.59 with no bills outstanding.
Our current total of OBRC Members 147!
Motion was made by Karen and second by Steve with everyone in favor to approve Treasurer Report.

4. We discussed the 2010 OBRC Budget and decided to set up another meeting to go over the budget with Board Members. This will take place on Wednesday May 12, 2010 at Ron’s office at 6pm.

5. Discussed our website. We need to make changes and update the site. This will be more expensive. We would like to be able to take care of some of this ourselves. Motion was made by Karen and second by Ron with everyone in favor to shop around and explore website designs and bring back this information to the Board Members.
Also, Motion was made by Karen and second by Ron with everyone in favor to put together a Grant Request to possibly help us get the money needed for the website.

6. We are happy to have Liberty Tax Service as a new sponsor for the club.

7. We now have business permits in the town of Nags Head and Kill Devil Hills
.
8. Discussed upcoming events: Sam Cortez is the new race director for The Killer Dunes 2 Miler. He is getting things ready and will get back to us on a confirmed date. We will then email blast to our members with all the details.
Andy Garza and Rachel Johnson are new race directors for the October race. This run will take place in Manteo. They are wanting to make this very Kid/Family friendly. Also will be getting back to us once they confirm the date.

9. Discussed Wild Goose Chase 5K. This will be on October 9, 2010. The OBRC will help them with this event.

10. Karen gave report on March’s Leprechaun 8K. Very successful! Next year FS will do the timing.

11. Board Members and interested volunteers will meet with RRCA rep. Dan Edwards on May 22, 2010 at 3:00 at the KDH library.

12. Bertie County is having its 1st Annual Spooktacular 5K and Fun Run. The date will be October 30, 2010. This is to benefit the
Good Shepard Food Pantry of Bertie County. Outer Banks Relief Foundation is supporting this event in order to help the citizens of the “inner banks” community , and who do not benefit from an economy driven by tourist dollars. They are asking for our support and would like us to promote this on our website.

13. Discussed PA Systems- Charles Hardy has offered to let us borrow his system at no cost! And Steve Thomas offered his system at $50.00 an hour with a 2 hour minimum. Each race director will be able to decide what works best for them.

14. Discussed communications with other non-profits organizations by board members- we established that Yevette will be the official voice in this first.

15. Discussed scholarships for events- sometimes the cost of the event is too expensive for kids/adults to participate. We would like to be able to help with this.

16. OBRC is having a Social this Saturday May 1,2010. We plan to do our Saturday run on the beach at the Beach Run Series. This is a free 5k run that starts at 9am. Registration starts at 8:30. Location is at the Governers St. Beach Access. Race will be to the OB pier and back with water at the half. With a timed finish. Social to follow run! We will post on Facebook and Constant Contact.

17. Karen made a motion and was second by Suzanne with everyone in favor to Adjourn meeting.

NEXT OBRC MEETING AUGUST 24, 2010 6:00pm AT THE RAMADA

OUTER BANKS RUNNING CLUB MEETING MINUTES
February 23, 2010
6:00pm Ramada

1. President Yevette Kirkpatrick welcomes everyone to the meeting.
 
2. Minutes from January 19, 2010 meeting were read by Suzanne Deiss and approved.
 
3. Treasurer Report-  given by Ron Farley- Our current checking account balance is $5,365.85  
Ron informed the club that the IRS regulations state that if a non-profit’s gross receipts are over $25,000.  You are required to file Form 900.  “Gross Receipts” means everything you take in (including club dues, race entry fees, and sponsorship payments) before expenses.  If we have “unrelated trade or business” income over $1000. we must file a Form 990-T.
 
4. SWEETHEART 8K- Final Report given by Yevette.  108 were signed up with 78 showing up on a beautiful, but very cold snowy day!  There was 14 Sweetheart Teams and 1 One Miler.  176 pounds of can goods was collected for the Food Pantry at Mount Olivet United Methodist Church and a donation of $905.18 was given.   One and a half Containers of running shoes were collected for ONE WORLD RUNNING!  This was a very FUN and SUCCESSFUL event!!5. LEPRECHAUN 8K- Progress Report given by Karen Warlitner. As of this time 102 have signed up! Limit is 250. There are 2 levels: $30.00 will get you a long sleeve t-shirt w/swag and $15.00 No shirt w/swag.
The first 100 to sign up will receive an extra prize- and the first 150 to cross the finish line also a prize!
All permits are filed, 2 police officers on hand, Radio Club will serve as marshals and provide radio communications through the Nags Head Woods section of the course.
The Shuttle has been lined up for the event, 2 port a johns (TNT) $50.00 each this year will be on hand.
Ron will be helping with the timing of this event!
VOLUNTEERS are still needed!

6. Going Green- with the water- we have switched to 5gallon jugs from Culligan.

7. Still researching Timing Equipment- Also looking into a PA System with plans to look into the DJ route…

8. We have moved into a new 5 by 10 storage unit(Nags Head Storage)
Ribbons, brochures, etc. inventory will be added to the list of items to our insurance-
Karen made a motion and was second by Ron and in favor –all meeting participants to pay $96.00 to have these items added to our insurance.
Also plan to look into the cost of a climate control unit to protect the race clock from extreme hot conditions/mold.

9. Old Business- The board is planning to meet with Dan Edwards (RRCA Tidewater Striders Rep) for guidelines that we can use to help us as the club grows.

We are getting many requests to put outside events on the website. We will sort through and along with our events but on a different listing – possibly links page and let people know of other nearby races.

Charlena is updating website and there may be an additional fee to do the maintenance and all of the updating that is needed.

We have a Budget/Wish List that was put together last year. We plan to review budget and will vote at next meeting. The budget will be sent out 7 days before meeting so that it can be looked over ahead of time.

10. New Business- Discussed having clinics offered to our members to benefit them. Some ideas were Nutrition, Hydration, Shoes, Self Defense, etc.
Also talked about having some OBRC Socials- To get everyone together for some fun and food… Possibly a Predict your Time Event/ or a Age Graded Event… Maybe at a park or the beach.

Jim Snyder has been working on a Healthy Kids Program along with the Dare County Health Dept. and the After School Enrichment Program. The program lasts for 10 weeks and ends with a race… The First Flight 5K April 17. There are also plans to have the kids run at the Kelly’s Parade, just before the parade begins, a distance of about ¾ of a mile. There will be thousands of people lining the road to cheer them on! A confidence builder for them!! Looking for help to pay for the insurance needed for this event. The cost $124.50

NEXT MEETING DATE -
TUESDAY APRIL 27th, 2010 6:00pm AT THE RAMADA

Meeting Adjourned.