OUTER BANKS RUNNING CLUB 2008
BOARD MEETING MINUTES
FEBRUARY 21st, 2:00pm
RAMADA, KILL DEVIL HILLS

1. Minutes of January 21, 2008 Board Meeting Approved

2. Treasurer Report: Approximately $5,000.00 in OBRC checking account. Yevette our Treasurer due to family emergency was out of town.

3. Renewal and New Members are being added to roster.

4. Still checking into supplies needed for the club, so that we can continue to conduct high quality races locally.
a. Banner with OBRC logo (hopefully front and back)
b. Chute System
c. 12 Large Weighted Orange Cones (with holes on top to be able to put signs in)
d. Hand Flags
e. Finish Line Tape
f. Safety Vests

5. Discussion made to honor our Sponsors. Sponsors are Life Members. Ed looking into Sponsorship Package.

6. Membership Dues are still at $25.00 for Individuals and $5.00 for Minors

7. Jim, suggested we have an Open File so that we are able to estimate number of shirts to order and what sizes.

8. EARTH DAY 8k will not happen this year with hopes that we will be able to do it next year.

9. Because of RRCA's requirements that we notify the national organization of a new event and ask for insurance at least 30 days in advance of a new event. The Leprechaun Event is something we can not do this year.

10. The Board will help support THE KIDS FUN RUN in April and also with the race being held during Pirate's Week.

11. All new races need a race director who we can help to learn the ropes of staging an event.
12. TO BE DISCUSSED WITH OBRC MEMBERS AT THE NEXT MEETING:
a.) If a race raises funds the OBRC would receive a designated percentage to cover expenses and this would be evaluated annually
b.) Entry Fee for Sweetheart 8k

THE NEXT OBRC MEETING IS MARCH 18th, 2008 AT 6:00pm LOCATION TBA

Many Thanks to Ari, for letting us meet at The Ramada.

MINUTES:

1.Welcome and thanks to Jim Snyder—Ed Beckley

2.Introduction of nominating committee/ Frank Ausband, Laura Cortez

3.Election of Officers--
           President—Steve Siegrist
           1st VP Marketing—Jim Snyder
           2nd VP Treasurer—Yevette Kirkpatrick
  3rd VP Secretary---Suzanne Deiss
  4th VP Head Coach and Trainer—Ariadna Vucinovic
           Immediate Past President  Ed Beckley

4.  Club accepted minutes of August 11, 2007
 
5.  President's Address  Steve Siegrist   Wanting to promote all levels and ages of runners to join Running Club. Hoping to double the number of members in 2008.
 
6.  Treasurer's report year end  Jim Snyder  $2793.03.  Not counting amount from Jingle Bell Run on Sat Dec. 15, 2007, and $4000.00 Very generous gift from Turkey Trot…  Nancy Caviness and Donna Black.
 
7.  Coach's Report: Ari-  Handed out speed training work outs.  Still meeting 6:00 am Wednesday mornings at First Flight High School Track.  Encouraging all members to come out for training sessions.
 
8.  Old business:  68 members strong and growing.  Great starting balance for 2008.  Hope to be able to purchase digital clock, chute system, and professional mile markers. 
 
9.  New Business  Next Race Tortuga's New Years Eve 3 miler Dec.31. 2007 11:00  pm  Great way to bring in the new year.  February 9th, 2008 Sweetheart  8k Run in Manteo-Yevette Kirkpatrick 9:00 am. 
 
10.  Open Forum:  Looking into setting up a chat forum and blog on the website. 
 
11.  Meeting adjourned.
 
12.  Next meeting to be announced at a later date.

OUTER BANKS RUNNING CLUB OFFICER'S MEETING
January 24th, 2008  2:00pm
Ramada Kill Devil Hills NC

1. The meeting opened with discussion on digital timers. A decision was made to purchase a 6-inch 507-6XLC model priced at $1,610 which is a 6-inch single sided 10 hour digital timer. Also needed is a case for protection, price $395.00 and a tripod with case, price, $327.00. Total Amount $2,332.00 plus shipping. If any added accessories are needed they will be purchased and added to the cost. Ari is calling as soon as possible with hopes to have the timer by the Sweetheart 8k race. MANY THANKS to Ari for all her help in this matter!

2. Minutes of December 12th, 2007 meeting were approved.

3.  A BIG THANK-YOU to Yevette for all her hard work and many hours spent on the roster and Treasurer duties. And of course all she is doing for the upcoming Sweetheart 8k Run on Saturday February 9th, 2008. Volunteers needed for the race. Yevette will order ribbons and medals for the race.

4. Treasurer's report was given. We have $7,262.82. Roster is up to date…111 members strong and growing.

5.  Discussion
    a. Possible monthly newsletter.

    b. No need for membership cards as of yet (giving rosters to sponsors).

    c. Sponsors should be life members.

    d. Ed to give list of media in area to members.

    e. Yevette…checking on banner with our own OBRC logo.

    f. Discussion on summer camp at YMCA (KIDS RUN THE NATION PROGRAM).

    g.  April 4th Land of Begining Kids Fun Run.

    h. Senior Games 5k track and field meet volunteers needed.

    i.  Dry fit shirts for OBRC members…Jim met with a gentleman who is sending a dozen shirts for us to look at.

    j. Mike Mitchel is able to set up a points and awards system for the club to honor members who run in the races and also for those who volunteer.

    k. Earth Day Event not to be held this year but going to look into this.

    l. Tracy Sample Currituck County Middle School asked that info about Winter Festival 5k Fun Run  Feb. 16th, 2008  go to OBRC members and the event be added to calendar of events.

    m. Discussion on bringing somebody in so not so taxing on OBRC members.

6. GOALS 2008: WE are heading in right direction…Growth. Equipment ordered. Homepage OBRC is for everyone-all sizes, ages and levels.

7. Next OBRC OFFICER Meeting to be Febuary 21, 2008 at 2:00pm location TBA

8. Next Quarterly OBRC Meeting  to be MARCH  18th, 2008 at 6:00pm location TBA